24 h
for the first concrete answer after the form
Accounting, system and order in the company
Finally, you know how much the company is earning and where the money is escaping to
We do your bookkeeping, organise your documents and bundle your company into one system. You don't chase numbers, files and answers, but make decisions faster.
1 week
for the start of the first area in a typical implementation
24/7
access to documents and figures in the customer panel
- ERP standard as the core of the work - post-launch support, not just implementation itself - accounting, documents and operations in one model
ERP standard instead of sheets and manual workarounds 24/7 customer panel for figures and documents One responsible team instead of several suppliers Integrations with KSeF, sales, warehouse and couriers Post-launch support, not only during the implementation phase
The problem we are solving
Most money and time escapes where systems and people do not work together
In many companies, accounting, documents, sales and reports are scattered across different tools. Then the owner waits for the numbers, the team puts out fires and mistakes come out too late.
The most common image before cooperation
- Documents circulate between the email inbox, KSeF, Excel and IM.
- Financial and operational data is dispersed between different tools.
- Reports to the board are produced manually and with delay.
- Migrations and integrations are treated as separate projects instead of being part of a common system.
Having sorted out the cooperation and the system
- Documents, figures and case statuses are all in one place.
- The owner is quicker to see the margins, costs and where decisions need to be made.
- The team does less manual work and fewer revisions.
- Connections between programmes help, rather than adding another mess.
Case studies
This is what the effect looks like when a company stops operating on half-measures
These are examples of companies that have regained numbers, documents and pace of work without adding further systemic chaos.
Order between departments
Owner stopped waiting for numbers from three different locations
Sales, documents and accounting worked separately, so the team manually filed the result and corrected the same data in several places. Once the workflow was sorted out, the owner began to see the company's situation without waiting for a manually prepared report.
1 data flow
sales, warehouse and accounting work on the same stock
fewer adjustments
the team no longer corrects the same data in several places
24/7
the owner checks figures and documents without asking for a report
- one flow of data from sales to accounting
- fewer manual adjustments to documents
- faster decisions based on actual figures
Peaceful change of environment
Changing the system without stopping daily operations
The previous system made it difficult to keep an eye on costs, documents and responsibilities on the team side. We phased the change so that the company moved to the new environment without improvisation or operational paralysis.
0 days of downtime
day-to-day running of the company not halted by system change
1 place of work
the team works on the same data after migration
quicker to decisions
costs and case statuses are visible without questioning
- clear transition plan instead of improvisation
- one system for the daily work of the team
- quicker insight of the owner into costs and statuses
Named realisations
These are the types of projects we implement most frequently
Without inventing abstract use cases. These are the concrete scenarios that companies actually come to us with most often.
Migration and finance
Migration from Subiekt to Standard ERP without stopping accounting and operations
We organise the data, dissect the transition in stages and move the business to an environment where the owner can see the numbers quicker and the team is not working with several sources of truth.
The result: a smooth transition to the new system and one common working rhythm for finance and operations.
- data migration
- accounting and reporting
- transition plan
- post-launch support
E-commerce and logistics
Combining Allegro, the shop, couriers and accounting into one data flow
We combine online sales, warehouse, labels and documents so that the team is not manually rewriting orders, statuses and billing data.
The result: less manual work between sales channels, warehouse and accounting.
- marketplace and shop
- couriers and labels
- warehouse
- sales documents
Panel and workflow
24/7 customer panel and structured workflow for owner and team
We are building access to data, documents and case statuses in one place so that the owner does not have to ask for files and the team does not lose decisions in emails.
The result: documents, approvals and figures are at hand when you really need them.
- customer panel
- OCR and workflow
- status and approvals
- view for the owner
For which companies it works
More often than not, we work with companies that already have scale, several processes and too much manual sleuthing
This is not an offer for a micro business with one tool and a few documents per month. We work best where you need to combine finances, documents and operations without adding further chaos.
E-commerce and retail
Companies selling through several channels and keeping an eye on stocks, margins and documents
There, the problem is usually not the shop itself, but the manual combining of orders, warehouse, couriers and accounting into one business result.
- 5-60 people
- shop + marketplace
- warehouse and couriers
- large number of sales documents
Services and distribution
Companies that want to see profitability, costs and document status faster
We most often help where the owner or management is operating on incomplete data and the team reports from several locations instead of working on a single rhythm.
- 10-80 people
- several departments and responsibilities
- lots of paperwork
- need for owner reports
Operations and warehouse
Companies with goods, logistics or fulfilment where a data error quickly costs real money
In these companies, an orderly flow of data between warehouse, sales and finance very quickly translates into fewer errors and a calmer daily workflow.
- 10-100 people
- warehouse or several locations
- high volume of operations per day
- pressure for fast implementation
Main service areas
We take over the areas that are taking up your time and making it difficult to control your business today
We bring accounting, documents, sales, warehouse and data together so that the business runs more efficiently and you can see what's really going on in the numbers faster.
Finance and reports
Accounting
We do the accounting so that you have your figures in order, less risk and a quicker answer to the question: is the company really making money.
- full accounting
- reports to owner
- orderly deadlines
Documents and approvals
KSeF and workflow
We organise invoices and documents so that they do not get lost in the mail, wait weeks for approval and come back with errors.
- impact of documents
- OCR and data reading
- KSeF and statuses
System interconnections
Integrations and migrations
We combine the programmes you are already using and transfer data from old solutions so that the company does not stand still during the changeover.
- data migration
- API and marketplace
- couriers, warehouse, ERP
It's not just accounting. It's the tidying up of data, documents and the day-to-day running of the business.
How we work
First we find where the company is losing time and money. Only then do we put together a plan for change.
We don't sell you a programme blind. We first look at what isn't working today, where the chaos is and what needs to be sorted out to give the company a real breather.
01
Diagnosis
We show where time and control escape today
We check documents, accounting, reports and information flow. It quickly comes out where people are doing things manually, where there are delays and which data are unreliable.
- Bottlenecks
- Data bottlenecks
- Manual work places
02
Action plan
We make a simple plan of who and what to do
We establish responsibilities, organise workflows and decide what should happen on its own. The system is supposed to relieve people, not add to their workload.
- scope of change/order of steps/realistic priorities
03
A calm start
We start the changes and stay with you after the launch
We implement the changes in stages, organise the data, merge programmes and help the team enter the new way of working without chaos.
- team support
- first operational area
- further stages without pressure
Customer panel 24/7
You have data, documents and case statuses at your fingertips, without asking anyone for files
The client dashboard is not an add-on to accounting. It's a place where the owner and team can see figures, documents and what needs to be decided, rather than waiting for an email with an attachment.
24/7
access to documents and results
1
space for checking the status of cases
0
questions about where the document is
First we lay out the process and data sources. This way, the panel shows what really helps to make decisions.
What we mostly show in the panel
For the owner and management
- results of the company
- receivables and payables
- important exceptions
- documents to be decided
For the team and the office
- status of documents
- acceptance and blocking
- list of open cases
- access to archives
Technologies and integrations
We combine accounting with couriers, sales, offices and the systems on which the company already operates
We don't lock ourselves into one tool. We bundle couriers, marketplace, shops, accounting systems, integration platforms, operational tools and legacy environments so that data does not manually circulate between people.
These are examples of the environments we most often pin
The list is long because, in practice, a company rarely runs on a single programme. Most often we combine several layers at once: accounting, sales, warehouse, couriers, offices and operational tools.
- Single data logic between sales, warehouse and accounting
- Less manual re-writing between panels, files and emails
- A calmer start, because we are adding connections in stages instead of knocking everything over at once
Couriers and deliveries
Carriers, labels and consignments
We link parcel postings, labels and parcel statuses to orders and documents in the company.
- InPost
- DPDDDHL
- GLS
- UPS
- FedEx
- Pocztex
- Orlen Paczka
Online sales
Marketplace and shop platforms
Orders, statuses, stock and documents can flow into a single workflow instead of jumping between panels.
- Allegro
- Amazon
- eBay
- EmpikPlace
- Erli
- Kaufland Marketplace
- Shopify
- WooCommerce
- PrestaShop
- Shoper
- IdoSell
- Magento
Accountancy and offices
Tax mergers and data verifications
We are automating things that today mostly block accounting or require manual checking.
- GUS
- VIES
- KSeF
- White VAT List
- PK_V7
- PK_KR
- split payment
- checks on contractors
Processes and AI
Operaton, Camunda, Akeneo, OCR and AI
Where workflows, documents and product data need to be organised, we add process tools and AI support.
- Operaton
- Camunda
- Akeneo
- OCR AI
- AI for document classification
- EOD / DMS
- Node-RED
- workflow acceptance
Source systems
ERP and accounting systems that companies are already using
We don't tell you to throw everything away straight away. We often start by sorting out connections and data from environments that are already in place.
- SAP Business One
- Subiekt GT
- Subiekt Nexo
- Rachmistrz
- Comarch ERP Optima
- Comarch XL
- Symfonia
- enova365
Integration layer
Integration platforms and means of data exchange
When several data sources need to be tied together at once, we build the connection layer so that it is readable and easy to maintain.
- REST API
- SOAP API
- webhooks
- SFTP / CSV
- EDI
- BPMN connectors
- HAL
- queues and file sharing
Sales connectors
BaseLinker, Apilo and duct splicing tools
Where a company operates on several sales channels, we organise the synchronisation of orders, stock, labels and documents.
- BaseLinker
- Apilo
- xSale
- Sellasist
- easySales
- Sky-Shop
- IdoSell Bridge
- marketplace links
Warehouse and operations
WMS, pick & pack and warehouse operations
We link stock, picking, returns and logistics with accounting and sales so that the data agree on both sides.
- WMS
- pick&pack
- code scanners
- courier labels
- reservations
- services and batches
- returns
- multi-warehouse handling
Cost and take-off time
Cost and take-off time
We don't guess the price from the ceiling. First we look at the scale of the problem and then we show you the real cost and time needed to get it right.
Indicative start-up cost
The entry point is simple: we usually start with £1,000 and 1 week of work. We only work out further scope after the first stage.
First launch stage
from 1 000 PLN
For companies that want to quietly launch their first area and see how the system works in practice.
Start of accounting or single process
1 working week
More often than not, this is where we start: tidying up accounting, documents or one selected operational area.
Next steps and integrations
valuation after the first stage
We only plan for wider scope, data transfer and connections to other systems once the first step is in place.
Approximate start time
As an accountancy firm, we do not make you wait months for the result. We usually launch the first area of work in 1 week, and we add other elements in a steady rhythm.
- Brief discussion and confirmation of scope Day 1
- Setting up the first area days 2-3
- Check on working data days 4-5
- Start of ongoing work and care from 1 week
- Start of accounting itself usually 1 week
- Accounting plus one additional process start in 1 week, development in stages
- Broader organisation of the company the first area takes effect after one week, the rest in stages